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Administrative Assistant HR & Office Support (0.8 FTE)

Are you organised, accurate, and do you enjoy supporting colleagues while ensuring everything runs smoothly? At Aquavision, Stema Systems, and Accurasea, we develop innovative measurement solutions for water and environmental research. For our office, we are looking for an Administrative Assistant who ensures that daily office and HR processes run efficiently and colleagues are properly supported.

 

The Role

You support the team with administrative and organisational tasks and help maintain structure and overview within the organisation.

As an Administrative Assistant HR & Office Support, you will assist with daily office, HR, and administrative activities. You work closely with colleagues within operations, HR, and administration, ensuring that tasks are properly arranged and followed up.

 

Tasks and Responsibilities

Office & Secretariat

  • Welcoming visitors and answering phone calls and emails;
  • Supporting agendas, appointments, and meetings;
  • Organising travel arrangements, lunches, and meetings;
  • Processing correspondence and documents;
  • Supporting office management and facility-related matters;
  • Ordering and managing office supplies and inventory.

 

HR Support

  • Supporting the onboarding of new employees;
  • Maintaining personnel files and HR administration;
  • Processing leave requests, absenteeism, and personnel changes;
  • Supporting the planning of job interviews;
  • Preparing documents and contracts.

 

IT / Workplace Support

  • Preparing workstations for new colleagues;
  • Requesting laptops, accounts, and access rights through external IT providers;
  • Supporting practical office and IT-related matters;
  • Ensuring employees are properly facilitated in their daily work.

 

Administrative Support

  • Processing and checking administrative data;
  • Supporting document management and archiving;
  • Helping maintain overview in ongoing activities;
  • Supporting colleagues where necessary.

 

Competencies

  • You work accurately and in an organised manner;
  • You are helpful and service-oriented;
  • You can easily switch between different tasks;
  • You maintain overview and work in a structured way;
  • You communicate professionally and pleasantly;
  • You are proactive and able to work independently.

 

Profile

  • Practically minded and administratively strong;
  • Someone who enjoys organising and supporting others;
  • Comfortable in a dynamic working environment;
  • A team player with a positive attitude;
  • Interest in HR and office support.

 

Job Requirements

  • MBO working and thinking level;
  • Approximately 2 years of experience in an administrative or supporting role;
  • Good command of Dutch and English;
  • Experience with Microsoft Office (Outlook, Word, Excel);
  • Experience with HR administration is a plus;
  • Affinity with office management and support.

 

Employment Conditions

  • Competitive salary matching experience;
  • 25 vacation days;
  • Pension scheme and travel allowance;
  • Varied role within an informal organisation;
  • Working in a collegial team with short communication lines;
  • Opportunity to grow together with the organisation.

 

Ready for the next step?

Would you like to combine organisation, teamwork, and support in a practical environment where we do what is needed? Apply now! Send your CV and motivation to j.hoogstra@aquavision.nl or contact Jan Hoogstra via +31 6 21 554 204. We look forward to meeting you.